The 2015 School of Biomedical Informatics’ commencement ceremony promises to be an exciting time as we celebrate the accomplishments of our graduates. By recognizing and acknowledging the excellence of our students and faculty, we spotlight SBMI tradition.
This commencement celebration will be a culminating experience for graduates, families, and friends. Join us for this memorable and happy occasion.
Expected Arrival for Graduates
Graduates should plan to arrive at the venue by 3:00 p.m. on the afternoon of the ceremony to ensure that they will be dressed in their regalia and lined up in the correct order by 3:40pm. Graduates should assemble in the foyer of the 2nd level of the Robertson Auditorium. SBMI staff will be available to assist in you, your family, friends, visitors, and faculty alike.
Graduation Checkout Procedures
SBMI graduates who completed all the requirements for their degrees in the summer 2014 term, the fall 2014 term, or will complete them in the spring 2015 term may “walk/participate” in the ceremony. If you plan to graduate in the spring 2015 term and participate in this year’s ceremony, you must complete all requirements for the degree by the end of the workday, May 8, 2015. The graduation checkout procedure for M.S. and Ph.D. can be found here.
“All requirements” mean submission of all of the following documents to the SBMI Office of Academic Affairs (713-500-3591) by close of business on Friday, May 8, 2015:
- Student Clearance Form (pdf)
Students living in the greater Houston area will need to go to various offices to confirm that their records are clear, i.e. no outstanding fines, loans, library late fees or graduation fees, etc. These include the offices of Student Loan Collections, Bursar and Registrar, all of which are located on the 22nd floor of UCT. Then, bring the form to SBMI’s Office of Academic Affairs located on the 6th floor.
Distance Education Students:
Please fill out the clearance form and email it to firstname.lastname@example.org. The form will then be cleared by Student Loan Collections, the Bursar’s Office and the Registrar. You will receive an email with the completed form that includes signatures from those offices. Please email the form with the signatures from those offices to the Office of Academic Affairs to be completed.
- Student Information Exit Survey
- Good Academic Standing Form
- All titles for State of the Science Paper and dissertations must be submitted to the Office of Academic Affairs via email by Friday, April 17, 2015 to ensure timely printing of the commencement program.
- Submit an electronic copy of your approved State of the Science paper (M.S. students)/ dissertation (Ph.D. students) to SBMIAcademics@uth.tmc.edu by Friday, May 8, 2015.
- PhD graduates only: Complete the SED (Survey of Earned Doctorates).
Submit to the Office of Academic Affairs your signed cover page for your State of the Science paper or dissertation by Friday, May 8, 2013. Cover page format for M.S. can be found here. Cover page for Ph.D. can be found here.
Graduation dress rehearsal will be held on Wednesday, May 13, 2015 from 3:00 p.m.to 4:00 p.m. at Beth Robertson Auditorium in the Fayez S. Sarofim Research Building. We will go through a dry run of the entire commencement ceremony.
Your UTHealth email account ending in @uth.tmc.edu will be deleted 90 days from the end of your final term of enrollment. For example, if spring 2015 term is your final term, then your email account will be deleted around August 8, 2015.
If you will be transitioning within these 90 days to employee status or registering for the upcoming Summer/Fall semester or pursuing another degree at UTHealth, then your email account will remain active.
An email will be sent to your UTH email address approximately one week prior to the last day of class which will contain your UTH Alumni email address and password. Additional instructions are listed below:
Graduation Announcements & Invitations
Don’t forget to order graduation announcements and invitations! Graduation Affairs will be handling the graduation invitations and announcements and they can be ordered here. Invitations are not required for entry into the ceremony, and thus you are not required to purchase them.
Regalia RentalOfficial regalia, must be ordered through Graduate Affairs only, this is necessary if you wish to ‘walk’ in the ceremony. To rent regalia for the ceremony, please complete the online regalia request form and payment through the Graduate Affairs website located here for Masters graduates and here for PhD graduates.
The deadline for ordering regalia is March 31, 2015. We encourage you to submit in your order as early as possible. Any order received after this date will be charged a late fee of $25.
If you prefer to purchase your regalia instead of renting regalia, please see the information on the Graduate Affairs website.
Student gowns and tams (for Ph.D) or caps and tassels (for M.S.) will be distributed on the day of the ceremony, May 14 from 3:00-3:40pm, at Beth Robertson Auditorium. Please arrive in enough time to dress and take any pictures, if you desire.
Return of Regalia
Students and faculty should return their regalia rental package immediately after the graduation ceremony. There will be racks located near the elevator of the IMM Atrium where you will return your regalia to a member of the SBMI Staff. Unreturned regalia will be charged to you at its equivalent purchase amount.
There will be a professional photographer on site to take pictures of the graduates. These photos will be posted on SBMI’s Flickr account two months following the commencement ceremony. You can bring your own camera for any additional photo opportunities. If you choose to take photos as the graduate walks across the stage, please take the photos and then return to your seats quickly, enabling others to do likewise. Our goal is to allow you to document this momentous occasion, but maintain a clear view of the stage for the rest of the audience. Please remember to maintain the reverence of this memorable event for our graduates.