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Introduction
2016-2018 Student Handbook

Academic Calendar Application Information Certificate Admission Process General Admission Process
Additional Application Requirements for
International Applicants
Admissions Application Deadlines Enrollment Status Student Enrollment

Academic Calendar

Fall Semester 2016
Aug 22 Classes Begin
Dec 9 Classes End
Dec 12 - 16 Final Examinations
Spring Semester 2017
Jan 9 Classes Begin
Mar 13 - 17 Spring Break
May 5 Classes End
May 8 - 12 Final Examinations
Summer Semester 2017
May 22 Classes Begin
Aug 11 Classes End
Aug 14 - 15 Final Examinations

Note: At the discretion of the Dean, the attendance of certain individuals may be required on a scheduled university holiday and on other than the usual scheduled class dates because of practicum/preceptorship requirements. Holidays will be announced in the class schedule each semester/session.

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Application Information

Applications to the programs in the School of Biomedical Informatics may be submitted online at apply.uth.tmc.edu

Additional information is available by contacting the School of Biomedical Informatics Office of Academic Affairs at:

The University of Texas Health Science Center at Houston (UTHealth)
7000 Fannin, Suite 650
Houston, TX 77030
Telephone: (713) 500-3591
Email address SBMIAcademics@uth.tmc.edu

Specific requirements for admission to the certificate and degree programs are provided in the program section of this catalog. Subject to approval of the Dean, each program’s faculty is responsible for selecting applicants for admission.

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Certificate Admission Process

Completed applications are reviewed by the Certificate Program Coordinator(s). Recommendations for or against admission are made to the Associate Dean for Academic Affairs. The Certificate Program Coordinator(s) advise all certificate students.

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General Admission Process for Degree Programs

The School Admission, Progression and Graduation Committee reviews completed applications to the master’s and doctoral programs.

The admission criteria include, but are not limited to:

  • Prior academic preparation (depth, breadth, and performance): application, college transcripts, and letters of recommendation;
  • Relevant work experience (particularly practice in the field of study): application, goal statement, curriculum vitae (CV) or resume, and letters of recommendation;
  • Career goals: application, goal statement, and letters of recommendation;
  • Motivation: goal statement, letters of recommendation, and college transcripts;
  • Integrity: goal statement, and letters of recommendation;
  • Standardized tests: GRE scores and TOEFL/IELTS (if required);
  • Thesis, publications and other scholarly works: supplemental documents provided by applicant;
  • Success in overcoming social, economic or educational disadvantages.

Qualified applicants will be invited to interview with faculty members at the discretion of the committee. The Office of Academic Affairs will schedule personal interviews. In addition to the listed criteria, the applicant’s communication skills and understanding of the program may be evaluated based on the personal interview. Admissions decisions will be made after interviews are completed.

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Additional Application Requirements for International Applicants

An International Student is a student who is not a citizen or a permanent resident of the U.S. or a student with transcripts from an international institution. All international students must contact and must be cleared by the UTHealth Office of International Affairs prior to registration. Here is additional information regarding the international applicant admission process:

TOEFL(Test of English as a Foreign Language)/IELTS (International English Language Testing System) score. The official score for the TOEFL test must be submitted directly to the UTHealth Office of the Registrar from the TOEFL test centers using institutional codes 6906; no department code is required. The minimum acceptable score is an 87 on the internet-based test. The official scores for the IELTS Academic test must be submitted directly to the UTHealth Office of the Registrar from the IELTS test centers. The minimum acceptable score is a 7. Testing is at the applicant’s expense.

International applicants who have received a diploma from a university at which English is the language of instruction are not required to submit an English Language exam. If this school is outside of an English-speaking country, evidence that indicates the language of instruction will need to be provided with your application such as a letter from the University on official letterhead.

International applicants must submit official transcripts and a course-by-course education evaluation of all- transcripts from all universities attended outside the United States. The application forms for such an evaluation may be obtained online from the service providers; Educational Credential Evaluators, Inc., www.ece.org and World Education Services, www.wes.org. Only evaluations from ECE or WES will be accepted. The results of the evaluation must be submitted directly to the UTHealth Office of the Registrar by the agency. The evaluation report is at the applicant’s expense.

Students on an F-1 student visa are not eligible to enroll in the Applied Certificate or the Applied Master’s in Health Informatics track programs. F-1 sponsorship is available for students in the Certificate in Public Health Informatics, Certificate in Health Informatics and Research Master’s programs.

The I-20 form, required by the Department of Homeland Security (DHS) and the United States Citizenship and Immigration Services (USCIS), is prepared by UTHealth and issued to qualified nonimmigrant applicants who have been admitted and who have demonstrated financial ability to support their education. Upon acceptance, the non-immigrant student will be asked to provide financial and visa information so that the I-20 form may be completed. The student must submit the completed form to the American Embassy in his/her country of origin in order to receive a student visa or must otherwise be eligible for F-1 status in the U.S. Please contact the UTHealth Office of International Affairs for information (713-500-3176, utoiahouston@uth.tmc.edu).

Official transcripts of all previous academic institutions must be submitted to the Office of the Registrar. Courses with grades of "C" or lower are not transferable for equivalency credit.

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Admissions Application Deadlines

Certificates, 3+2 Certificate and 4+1 Certificate of Health Informatics Application Deadlines
Fall admissions - July 1
Spring admissions - November 1
Summer admissions - March 1

Master of Science in Health Informatics Application Deadlines
Fall admissions - July 1
Spring admissions - November 1
Summer admissions - March 1

Doctor of Philosophy in Health Informatics Application Deadlines
Fall admissions - March 1
Spring admissions - July 1
Summer admissions - November 1

Address application inquiries to:

Office of Academic Affairs
UTHealth School of Biomedical Informatics at Houston<br/ > 7000 Fannin, Suite 650
Houston, TX 77030 713-500-3591
SBMIAcademics@uth.tmc.edu

Waiver or alteration of any course or credit-hour requirements, other than those mandated by statute, for admission to the School or of courses offered by the School, must be based upon a review of the circumstances, a justification and review by the faculty, and final written approval by the Dean. Requirements mandated by statute will not be waived or altered.

In order to register, a student must have on file in the Office of the Registrar official transcripts and documents of all previous academic work, and meet all admission requirements. A student who knowingly falsifies or is a party to the falsification of any official University record (including transcripts and/or application for admission) will be subject to the offer of admission being withdrawn, or disciplinary action, which may include dismissal from the University.

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Enrollment Status

Students who matriculate in the School of Biomedical Informatics fall into one of the following categories.

Program Student: a student admitted to an academic program who is following a set curriculum and pursuing a degree without an interruption of more than two semesters in enrollment.

Full-time Student: a graduate student enrolled in at least nine semester credit hours (SCH) each during the fall and spring semester, or six semester credit hours in the 12-week summer session. Only those credit hours for UTHealth courses taken for credit are counted in the calculation of credits designating a full-time student.

Part-time Student: a graduate student enrolled in a program for fewer than nine semester credit hours in the fall or spring semester, or fewer than six semester credit hours in the 12-week summer session.

Certificate Student: a student admitted to the certificate program seeking a certificate of completion of 15 semester credit hours.

Non-degree Student: a student who is admitted to the School for one or more courses but not admitted to a degree or certificate program. Enrollment as a non-degree student does not entitle a student to admission to a program. A non-degree student is not eligible to receive a degree. Non-degree students will not be allowed to register for practicum/doctoral courses. Non-degree students can complete a maximum of 12 semester credit hours and must maintain a 3.0/4.0 grade point average.

Transfer Student: a student who has graduate level credits from another institution and who applies for admission to a degree program at the School. This student must be in good standing at the institution last attended.

3+2 Student: a student who is presently enrolled in a bachelors-level academic program at another accredited institution that has a signed Program Agreement with SBMI and has been admitted to SBMI to complete a graduate certificate at the same time as completing an undergraduate degree.

4 + 1 Student: a student who is presently enrolled in a bachelors level academic program at another accredited institution which has a signed Program Agreement with SBMI and has been admitted to SBMI to complete a graduate certificate at the same time as completing an undergraduate degree.

Concurrent/Inter-institutional Student: Concurrent and inter-institutional students can complete a maximum of 12 semester credit hours and must maintain a 3.0/4.0 grade point average.

Any student enrolled at UTHealth who is not admitted to a degree program or certificate program in the School of Biomedical Informatics can complete a maximum of 12 semester credit hours and must maintain a 3.0/4.0 grade point average. If a student takes more than 12 semester credit hours, only 12 semester credit hours can be counted toward any degree in the School of Biomedical Informatics.

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Student Enrollment

Students enroll each semester by using myUTH on the web at my.uth.tmc.edu. There is no on-site enrollment. Enrollment dates are announced in the online Registration Schedule: https://www.uth.edu/registrar/current-students/registration/registration-schedule.htm

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