Senior Administrative Assistant

Job Title: Senior Administrative Assistant
Status: Full-Time
Job Location: Houston
Requisition Number: 171786

Job Summary: Provides general and varied administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented with general analysis. Work generally requires use of initiative and independent judgment. This position may provide secretarial support.

Duties include:

• Prepare and coordinate travel itineraries for faculty and administrative personnel.
• Manage highly changeable calendars, make room reservations, schedule meetings, and arrange refreshments and equipment as needed.
• Screen phone calls, distribute mail, and receive & direct visitors.
• Responsible for new hire orientation relating to procurement processes, travel, reimbursements, and time reporting.
• Review financial documents to ensure fund sources are accurate and allowable on grants, contract, and other university funds.
• Track employee reimbursement payments and contact responsible parties, as needed.
• Prepare all necessary documentation for expenditures such as payment vouchers, buycard vouchers, and travel reimbursement packets.
• Utilize FMS PeopleSoft to enter financial transactions and ensure compliance with all university, governmental, and/or grant policies and guidelines.
• May support multiple faculty and staff for in a research center.
• Other duties as assigned.

Requirements:
MINIMUM EDUCATION:
High school diploma or equivalent required. Associates degree preferred.

MINIMUM EXPERIENCE:
Five (5) years related work experience required.

Prior experience with scheduling, maintaining calendars, and travel itineraries required.

Prior experience preparing meeting materials or general reports preferred.

Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
Use of University financial systems may be required.

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